Move your renewals to a next-gen IP renewal platform

The heavy lifting handled for you. Send us your portfolio file, case list, or latest provider invoice. We take it from there, without a long setup.

Your onboarding journey

Five steps to fully managed

From first contact to a live, fully managed portfolio. We keep onboarding simple on your side and handle the operational work behind the scenes.

Step 00

Becoming a customer

The path to becoming a customer differs by setup. Here’s what to expect from yours.

Get a quote →
1
Price quote
Send your IP portfolio details and receive a transparent, expert-reviewed IP renewal cost breakdown in a few days.
2
Quote review
Review the quoted renewal costs, service fees, and expected savings before deciding.
3
Signing
Choose the pricing plan and complete signing up.
Step 01

Kick off

Welcome to PatentRenewal.com. We send you a welcome email with the next step and the portfolio details to start your onboarding and begin without adding unnecessary admin.

Kickoff call · 30 min
AM
Anna Møller
Your CX Manager
✓ Confirm scope and timing
✓ Map key contacts
✓ Set launch path
Step 02

Easy IP portfolio transfer

We ask for your portfolio, ungranted case details, provider handover information, renewal instructions, billing setup, payment terms, notification contacts, cost centres, and platform users in one simple step.

Received from you
case_list.xlsx
Step 03

Personalized platform setup

We create your PatentRenewal.com platform with the portfolio, users, billing, and notification setup needed to make your renewals easy to manage from day one.

your-company.patentrenewal.com
Workspace setup
Portfolio uploaded
Users invited
Billing set
Notifications configured
Step 04

Smart IP data verification

We double-check your case data before upload, using expert verification and platform checks to make sure your renewal information is 100% accurate, up to date, and ready to manage in just a few days.

Validation report
5 flags to review
Reference
Check
Result
P-13579-GB
Entity status
Mismatch
P-24680-DE
Annuity year
Match
P-46802-US
Fee schedule
Discrepancy
P-97531-AU
Due date
Match
P-11223-JP
Owner of record
Mismatch
38 cases · 5 discrepancies flagged
Review data
Step 05

Your personalized platform is live

Your portfolio is live, your users are invited, and your renewals are ready to manage in PatentRenewal.com. We can send you tutorial videos so you can get started easily, and if anything is unclear, our team is available through help@patentrenewal.com with a response within 24 hours.

From: PatentRenewal.com
Your PatentRenewal.com workspace is live

Your validated portfolio is now available in the platform. You can review upcoming renewals, costs, documents, and renewal status in one place.

portfolio_overview.pdf
Join walkthrough call
Got a deadline in the next 30 days? Tell us, we fast-track it.

Imminent renewals are reviewed as urgent and handled in parallel with the wider setup where possible.

Talk to sales

One file from you. The rest handled by us.

A short handover on your side. A structured migration on ours.

You send

Just your portfolio

Your portfolio data, case list, IPMS export, spreadsheet, PDF, or latest provider invoice.

PDFProvider invoice
XLSXCase list
CSVCompany details
We handle

The entire migration

Portfolio review and data validation
Provider handover support where needed
POA transition support where required
Customer-branded platform setup
User access and notification setup
Invoice and billing recipient setup
Platform walkthrough and launch support

No clean portfolio list? Send your latest provider invoice. That is enough for us to start.

Bringing your portfolio data in
Bringing your portfolio data in

Get your portfolio into the platform, your way.

Direct integration, API, or manual import. We work with whatever you have today.

IPMS Integrations
PATTSYWAVEIpendoAQXIPfolioDIAMS iQ patsnapequinox+
API Connection
AI Agent
Connected via PatentRenewal.com API
Fetch renewal deadlines and fees for all EP and US patents.

Direct IPMS integration

Two-way sync with PATTSY WAVE, Ipendo, AQX, IPfolio, DIAMS iQ, Patsnap, and Equinox. Renewal status and updates flow back to your IPMS automatically, no double entry.

Renewal API

Connect your own systems, internal tools, or AI agents directly to the PatentRenewal.com API. Pull renewal deadlines, fees, and case status on demand. Push instructions back when something changes.

Manual import

CSV, Excel, PDF export, or your latest provider invoice. If you're not on an IPMS yet, we'll work from the data you already have, and our team structures it into your active workflow before launch.

After launch

Renewals run through a clear workflow

Once your portfolio is live, every renewal follows the same clear workflow. You stay in control at every step, with full visibility on the platform.

1
~90 days before due

Renewal notification

You receive notice of the upcoming renewal, the case details, and the cost. You confirm whether to renew, put it on hold, or stop.

2
~60 days before due

Invoice or deposit request

We send the invoice or deposit request based on your payment plan. Review and approve directly in the platform.

On a bulk payment plan, service fees are billed separately via one annual invoice. On an upcoming renewal plan, service fees are included with each renewal invoice.

3
Before filing

Payment prepared

Funds are prepared for the patent office or local agent. Where currency conversion is needed, a foreign exchange deposit is included.

On the due date

Renewal completed

Our team executes the payment. Renewal documents, confirmations, and status updates appear in your platform within hours.

Testimonials

Don't take our word for it

"I have looked at other providers for my annuity payments, but PatentRenewal.com really checks all the boxes, especially in terms of cost and time. The combination of the customer service, the onboarding process, which is quite personal and tailored to our specific needs, the cost structure, which is budget-friendly from my perspective, and the software tool that has all the information I need in one look. It’s the total package that none of the other providers could provide."

Testimonial image
Steven Bowers
General Counsel
EXO

"I would certainly recommend PatentRenewal.com. The cost savings obviously make sense, but more importantly, the service is robust, very reliable and interactive in a good way. That means it takes some of the effort out of managing IP. We haven't had any omissions or any errors at any point, so that obviously just means that the software works and does what it's supposed to. I would definitely use the software again when the company acquires another asset."

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Daniel Palmer
VP Technology
Biodexa Pharmaceuticals

"With PatentRenewal.com we have a clear overview of costs and renewals for managing and budgeting. The platform is user-friendly and constantly being updated. Everything seems to run efficiently, and that’s exactly what you want: patents renewed on time, handled efficiently, and at the best price."

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Dominique Durt
Head of Innovation
DEME

“I checked other players too, but the offerings of PatentRenewal.com stood out. The cost savings were absolutely substantial. Also, their team’s helpful and hands-on approach really shaped our decision. Overall, the service is streamlined, transparent, and reliable, making the entire process of managing our intellectual property far simpler and more efficient. It has truly been a super solution for our needs.”

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Johanna Winter-Robl
Head of Intellectual Property
Kermi

"I would rate PatentRenewal.com an absolute 10. Everything from the transition and the invoicing to the day-to-day operations is very smooth. If I no longer had access to the product, it would be like going backward in time. I believe that this is the smartest way to handle your patent renewal payments."

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Martin Ohrt
CEO and Founder
LIITA Care

"The platform has saved us more than 50% on our yearly renewal costs. At the same time, it has given us a fantastic overview of the portfolio, costs, and timing, something we could not easily obtain with our former provider. The level of service is great, and the transfer of patents has been easy. I would absolutely recommend PatentRenewal.com."

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Thomas Binzer
Head of R&D
Sophion Bioscience

“I found a really good fit with PatentRenewal.com. It provided the balance I needed, allowing me to streamline the patent renewal processes across three companies, reduce costs, and minimize administrative burdens without disrupting our existing legal relationships."

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Dr. Katalin Sólyom
IP Manager
Nagel Group

"It’s an excellent offering; I think it's a breath of fresh air in the world of patent renewals. I would definitely recommend other companies to take a serious look at your offering. Clear pricing structure, high transparency, an excellent team to work with, and a good interface."

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Nick Finnie
Head of Intellectual Property
ADC Therapeutics

"PatentRenewal.com is the provider with the best transparency and the lowest cost. It's very easy to use and doesn't take too much time. Now I can monitor all the steps from having the data in your system to receiving your offers, invoices, and payments to the patent offices. There were zero mistakes, and I got a quick answer to all my questions."

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Berthold Mantel
Patent Attorney
Evatec

"You could just see the difference right away. We reduced our renewal costs by around 30% and finally gained a clear, real-time view of our portfolio. The process is efficient, transparent, and just works.”

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Kostas Alevizopoulos
Chief Scientific Officer
Gerolymatos International

“It’s a complete win. Less cost, less admin work, and zero stress. I feel like we finally have full control, and I completely trust that nothing will be missed. My only regret is not switching sooner.”

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Anja Bauman
European Patent Attorney
TCO

"Previously our IP management was inefficient, and our patents' administrative workload had significantly increased. Working with PatentRenewal.com helped us make our IP management efficient and provides us with a solution that lets us keep our control but saves our energy and even money. Their simple and clear platform for patents is clever and easy-to-use. That is why we chose and can recommend PatentRenewal.com."

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Paulus Hämäläinen
COO
KINGI

"The service fees you offer are very, very competitive, quite lower than the one that I already had, so it was a no-brainer for me to swap to PatentRenewal.com, and I’ve been enjoying the service so far. It helped me to plan better, and I’m able to understand where and what we are paying for, which is the point of transparency."

Testimonial image
Dr. Evgeniy Donchev
COO & Co-Founder
LoMaRe

“PatentRenewal.com gave us something no one else did: full transparency. For the first time, I can see what’s being paid to the patent offices, what intermediaries charge, and what the service fee is. It makes budgeting simple and gives me real confidence in the process. The platform is clear, the savings are real, and the process just works. That’s what you want. I’d absolutely recommend it.”

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Morgan Harwith
Co-founder
ClearWater Holding

“The one word that comes to my mind when I think about PatentRenewal.com is efficiency. The experience has been very positive. It makes my job life easier here to manage an IP renewal, it doesn't require a lot of hours to answer or respond to. All the cases are listed in one place, and it just works perfectly for us.”

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Jack Grönholm
Head of Product Development
K. Hartwall

"Previously, everything was analog, and the future expenses for patent renewals were always uncertain. Additionally, the costs from a traditional law firm seemed excessive for what I considered a simple process. Now, I’m able to save funds and have access to a platform where I can easily view all my patents and their renewal dates in one location, which I prefer because it gives me a greater sense of control."

Testimonial image
Rubén Rubiales
CEO & Founder
Lesielle Adaptive Skincare

"I highly recommend PatentRenewal.com to save on your patent maintenance fees annually. It will free up your time and also save about 25 to 30 percent for your business. I am very happy with PatentRenewal.com and I wouldn't switch back to my patent attorney anymore. This setup has been working really well for our company."

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Tejesvi Mysore
CEO
Chain Peptides

"The payment of annuities represented a massive budget for years, as we were doing it the “old way”, via our (excellent) patent attorney. We then started doing it ourselves to cut the attorney’s management fees. It resulted in the loss of 3 patents, as we lack the expertise, proper follow-up competence etc. Thanks to PatentRenewal.com, we now have an excellent service, within budget. Can recommend!"

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Saad Harti
President
Legacy Healthcare

“It’s the smart way of managing patents. If you want a good overview of your ongoing patent portfolio and your costs, visualising that in a good way both for the past and the future, then PatentRenewal.com seems the good choice."

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Olof Nilsson
IP and Marketing Manager
FourPhase
Customer stories

What customers say about onboarding

Approved customer quotes will appear here.
FAQ

Smarter IP renewals: Your questions answered

Why should I switch from my current IP renewal provider or law firm?

Many companies unknowingly overpay for intellectual property renewals due to hidden fees, complex pricing structures, and inefficient processes with unnecessary middlemen involved.

PatentRenewal.com simplifies IP renewals with a transparent, automated, and cost-effective solution. Our platform gives you real-time portfolio insights, full cost transparency, and seamless integration, ensuring complete control over your renewals. With just one click, you can give instructions about your IP renewals while we handle the entire operational process -  eliminating manual work, reducing costs, and minimizing risks.

We guarantee at least 30% savings compared to traditional providers, helping you reduce costs while maintaining full control, security, and compliance over your IP portfolio.

Is PatentRenewal.com suitable for businesses of all sizes?

Yes! Whether you’re an individual patent holder, a growing startup, a large corporation, IP law firm or attorney, our platform is built to scale with your needs. We handle everything from single renewals to large, global IP portfolios, ensuring efficiency and flexibility at any level.

How can I reduce the cost of my IP renewals?

At PatentRenewal.com, we drive cost efficiency by eliminating unnecessary intermediaries, automating key processes, and optimizing payments. Unlike traditional IP law firms or renewal providers, we:

- Remove middlemen, as we pay patent offices directly wherever possible, avoiding expensive local agents.
- Automate the renewal process, reducing administrative overhead and minimizing errors.
- Use modern payment providers, ensuring fast, efficient and cost-effective transactions.
- Eliminate inflated currency exchange rates, saving you on international payments.
- Provide full cost transparency, no hidden fees, just clear and predictable pricing.

Thanks to these optimizations, we guarantee at least 30% savings compared to traditional renewal providers while maintaining a secure, reliable, and hassle-free IP renewal experience.

Can I get a demo of the IP renewal software?

Yes! We’d love to show you how PatentRenewal.com works. You can book a free demo, where we’ll walk you through the platform, answer any questions, and show you how to simplify your IP renewal process.

What services are included when using PatentRenewal.com?

Our service covers end-to-end IP renewals, including:

- Automated renewal management to reduce manual work.
- Customizable reminders, reporting and invoicing to fit your business needs.
- User-friendly platform to get a control over your IP portfolio with real-time insights, budgeting tools, forecast generation and document storage.
- Global coverage for patents, trademarks, utility models, and designs.
- Transparent cost breakdowns with no hidden fees.
- Secure data storage and robust encryption to keep your IP data protected.
- In-house IP renewal expertise that you can rely on.
- Free data validation to avoid any data inconsistency.
- Swift and reliable support from our customer team to assist with any questions.

Will switching to PatentRenewal.com affect my relationship with my IP law firm?

Your relationship with your current IP law firm remains uninterrupted when you switch to PatentRenewal.com. In fact, from our experience, many IP law firms and attorneys already outsource renewals to an IP renewal service provider like us. As IP renewals are transactional processes, this allows them to focus on their core legal expertise, such as drafting, filing, translations and more.

By moving your renewals to PatentRenewal.com, you gain a more transparent, cost-effective, and automated solution, while still working with your law firm for strategic IP matters. We handle the transition seamlessly, ensuring a smooth switch with minimal effort on your end.

Questions about switching

Who notifies my current provider?+
We can support the provider handover where needed. In many cases, customers inform their current provider directly, but if you want help with the transition, we can support the communication and required handover steps.

Ready to move your renewals into one platform?

Send us your portfolio file, provider invoice, or IPMS export. We will review the setup, confirm what is needed, and guide you through the switch to PatentRenewal.com.

Learn
Learn more about renewals →

How renewal fees work, jurisdiction guides, and the cost calculator.

Self-serve
Smaller portfolio? Sign up directly →

Self-serve onboarding for a handful of patents, no call required.