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From first contact to a live, fully managed portfolio. We keep onboarding simple on your side and handle the operational work behind the scenes.
From first contact to a live, fully managed portfolio. We keep onboarding simple on your side and handle the operational work behind the scenes.
Move your portfolio to PatentRenewal.com with simple onboarding, expert data validation, and a ready-to-use platform setup, so you can start managing IP renewals without extra admin.
The path to becoming a customer differs by setup. Here’s what to expect from yours.
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Welcome to PatentRenewal.com. We send you a welcome email with the next step and the portfolio details to start your onboarding and begin without adding unnecessary admin.
We ask for your portfolio, ungranted case details, provider handover information, renewal instructions, billing setup, payment terms, notification contacts, cost centres, and platform users in one simple step.
We create your PatentRenewal.com platform with the portfolio, users, billing, and notification setup needed to make your renewals easy to manage from day one.
We double-check your case data before upload, using expert verification and platform checks to make sure your renewal information is 100% accurate, up to date, and ready to manage in just a few days.
Your portfolio is live, your users are invited, and your renewals are ready to manage in PatentRenewal.com. We can send you tutorial videos so you can get started easily, and if anything is unclear, our team is available through help@patentrenewal.com with a response within 24 hours.
We review urgent IP renewals first and move them forward while your wider portfolio setup continues.
From existing IP portfolio files to a ready-to-use IP renewal platform, without extra admin.
End-to-end integration with any IP management system, internal tool, or portfolio data source, with guaranteed data transfer into the PatentRenewal.com platform.
Integrate the platform with your existing IP management software (Equinox, Patsnap, DIAMS, IPfolio, Ipendo, Memotech, PATTSY WAVE, AQX). Sync IP renewal data automatically and keep your tools aligned without manual updates.
Connect your own systems, internal tools, or AI agents directly to the PatentRenewal.com API. Pull renewal deadlines, fees, and case status on demand.
CSV, Excel, PDF export, or your latest provider invoice. If you're not on an IPMS yet, we'll work from the data you already have, and our team structures it into your active workflow before launch.
Once your portfolio is live, the IP renewal follows the same clear workflow. You stay in control at every step with full visibility on the platform.
You receive notice of the upcoming renewal, the case details, and the cost. You confirm whether to renew, put it on hold, or stop.
We send the invoice or deposit request based on your payment plan. Review and confirm the transfer.
With the Bulk payment plan, service fees are billed separately via one annual invoice.
With the Upcoming renewal plan, service fees are included with each renewal invoice.
We prepare the funds for the patent offices or local agents (we only use them where they’re legally required).
Our team executes the payment. After a renewal is completed, documents, confirmations, and status updates appear in your platform real time.
You receive notice of the upcoming renewal, the case details, and the cost. You confirm whether to renew, put it on hold, or stop.
We send the invoice or deposit request based on your payment plan. Review and confirm the transfer.
With the Bulk payment plan, service fees are billed separately via one annual invoice. With the Upcoming renewal plan, service fees are included with each renewal invoice.
We prepare the funds for the patent offices or local agents (we only use them where they’re legally required).
Our team executes the payment. After a renewal is completed, documents, confirmations, and status updates appear in your platform real time.
Now, we have a clear overview of costs and renewals for managing and budgeting. The platform is user-friendly and constantly being updated. Everything seems to run efficiently, and that’s exactly what you want: patents renewed on time, handled efficiently, and at the best price.
I like the fact that I can get unused funds back because that is actually very good for my internal customers. I can tell them I changed providers to get a better deal, and here is money you get back.
I found a really good fit with PatentRenewal.com. It provided the balance I needed, allowing me to streamline the renewal processes across all three companies, reduce costs, and minimize administrative burdens without disrupting our existing legal relationships.
With PatentRenewal.com, I know that the whole process is transparent. Especially the cost, which is an important feature. It feels like the way to manage patents in today’s era.
The onboarding process is tailored to your portfolio size, current setup, and internal workflows. We first align on how you manage IP renewal instructions, invoicing, users, reporting, integrations, and client or cost-centre structures. We then collect and structure the portfolio data, verify every case, configure the platform, and prepare the IP renewals for management. For larger or more complex portfolios, the process includes a dedicated onboarding plan and platform walkthrough.
You can start with the portfolio files you already use, such as an IPMS export, case list, Excel or CSV file, PDF, or recent provider invoice. There is no need to rebuild your data in a new format before contacting us. Depending on your setup, we also collect ungranted case details, renewal instructions, payment terms, cost centres, billing and notification contacts, invoicing preferences, and IP renewal platform user details. Our team reviews the information and lets you know if anything is missing.
Yes. With your approval, we can contact your law firm or previous renewal provider directly to request the portfolio data and information needed for the handover. This can reduce the work for your internal team and make it easier to transfer historical case information, renewal instructions, and upcoming deadlines. You remain informed throughout the process and decide what information we are authorized to request.
Our IP renewal experts review each case against available local office data before the portfolio becomes ready to manage. The built-in platform checks also look for status changes, duplicate records, missing renewal information, and other discrepancies that could affect future payments. We investigate and correct the identified issues during onboarding, so the platform starts with accurate, up-to-date portfolio data rather than simply importing the files as received.
Yes. You can book a tailored walkthrough with our team based on your portfolio, workflows, invoicing model, reporting needs, and integrations. You can also sign up online and explore the platform without going through a sales process. Once you are ready, you can upload your own cases, let our experts verify the data, review upcoming renewal costs and deadlines, and confirm the cases you want to renew.
Yes. Support continues after your portfolio goes live and is included at no extra cost. You can contact our team at help@patentrenewal.com and expect a response within 24 hours or use the Help Center for quick guidance.
For more complex questions, we can arrange a call with the relevant team. Enterprise and key accounts also receive a dedicated Account Manager who understands their setup and supports the ongoing cooperation.
Send us your portfolio file, provider invoice, or IPMS export. We will review the setup, confirm what is needed, and guide you through the switch to PatentRenewal.com.
